Recruiters and Exhibitors Information
Registration
- Exhibitor (Lead) is the primary person responsible for the exhibit table/booth.
- Exhibitor (Associate) is any additional person assisting in the exhibit table/booth.
- Military Recruiter (Leader) is the primary person responsible for the exhibit table/booth.
- Military Recruiter (Team Member) is any additional person supporting the exhibit table or booth.
Registration Includes
- One Table 30”x72” in the Marriott “Skywalk” adjacent to the conference room.
- One AC cord with power strip
- Breakfast, Lunch and Coffee/Snack Breaks (Tuesday & Wednesday)
- All conference plenary sessions
Exhibit Table Setup
- Setup begins at 8:00am Monday, January 12, 2026 in the “Skywalk”
Need Additional Information?
Contact admin@ncmaf.com
Need to ship material in advance to Marriott?
Marriott Storage Charges
The hotel will only accept packages three (3) days prior to the conference and must be made aware of deliveries by emailing WASGWSECURITY@marriott.com.
Packages delivered more than (3) days before the conference will be assessed a storage fee. Storage fee prices are as follows:
Pallets $100 per day
Crates/Exhibit cases over 50 lbs $100 per day
Exhibit cases under 50 lbs $25 per case per day
Packages/Boxes under 25 lbs $5 per package/box per day
Packages/Boxes over 25 lbs $10 per package/box per day
Shipments MUST be addressed as follows:
Crystal Gateway Marriott
1700 Richmond Hwy
Arlington, VA 22202
ATTN: Rosa Quinones
Hold For: NCMAF, Doyle Dunn
Arrival Date: Monday, January 12, 2026
The hotel will not assume any responsibility for the damage or loss of merchandise sent to the Marriott for storage. Shipping charges apply for both incoming and outgoing packages.
Receiving, Delivery and Handling Fees
The Crystal Gateway Marriott Hotel will accept shipments to the hotel on your behalf. Delivery and Handling charges are for any items shipped to the hotel and processed by hotel staff at the loading dock. Delivery and handling charges are for any item that is delivered by hotel staff and or received by hotel staff to be shipped out of the loading dock. The Crystal Gateway Marriott does not have a general pickup schedule for the loading dock by carriers. All outgoing shipments must be processed by the group/individual for pickup or the hotel can process a pickup.
Flat envelopes No charge
Less than 1 lbs $3
1 lb up to 10 lbs $7
10.1 lbs to 20 lbs $10
20.1 lbs to 30 lbs $15
30.1 lbs to 40 lbs $20
40.1 lbs to 50 lbs $25
50.1 lbs to 60 lbs $30
60.1 lbs to 70 lbs $35
$35 per display case in and out
$75 per small shrink-wrapped pallet under 150 lbs in and out
$75 per small crate under 150 lbs in and out
$150 per shrink wrapped pallet over 150 lbs in and out
$150 per crate over 150 lbs in and out
Freight Elevator
Hotel freight elevator is operated by Crystal Gateway Marriott personnel. There is a $250 usage fee charge per day. If freight elevator is needed for move-in and/or move-out, please arrange with NCMAF event team (email: admin@ncmaf.com)